7 Calendar tricks for calendars recommended by Google itself

With over 1 billion downloads on Android alone, Google Calendar is one of the most used free utilities on the planet today. Still, not everyone knows how to take full advantage of this tool.

At least that's what Google itself suggests, which recently posted a list with some of the best tricks that exist - not counting the ones we already showed you some time ago - to get the most out of Google Calendar, no matter which device you use the application from.




7 Calendar tricks for calendars recommended by Google itself

Learn how to get even more out of the most popular calendar app

Find the right time for a meeting

Thanks to the possibility of configure our state in the Google calendar, it is very easy to know who will be available at any given time to hold a meeting or an interview. To do this, in the “Meet with…” section that appears on the left side of the web version of the calendar, we just have to write the name of a member of our G Suite team, he free spaces will appear automatically in the calendar. In the video below these lines you can see in more detail how this function works:

Don't get lost in time zones

Working with people on the other side of the planet can be a problem, especially when it's needed meet at a specific time. And all because of the time zones.

What not many people know is that Google Calendar includes a built-in world clock which makes it easy to choose meeting times that are appropriate for each team member's daily life. To access it, tap the Settings button and access the calendar settings. Now, in the “Time zone” section, select the option to show a secondary time zone and choose which one you want to see.




Avoid disturbing your colleagues outside of their working hours

Another feature intended for use in work teams is the ability to view the times of other colleagues, so as to avoid disturbing them outside working hours. When you create a meeting, you can see if the date and time set coincide with the time di work of other colleagues via the purple moon icon that you will see next to their name.

And if you want configure your work schedule to avoid being bothered by other colleagues, you can do this in the section "General" in the calendar settings.

7 Calendar tricks for calendars recommended by Google itself

With Google Calendar you can know who is working and who is on break

Share your calendar with other people

You may, at some point, want to invite other people to view events on your calendar. The process is simple: you just have to go to the “My calendars” section and choose what you want to share, then tap the icon with three vertical dots. Then, go to the “Set up and share” section to send your calendar link to other Google calendar users.

Block other people from seeing your personal events

In addition to events related to your workplace, you can also use Google Calendar to organize your personal life. If so, you most likely want to prevent the rest of your team members from seeing the appointments and personal events you save on your calendar.


To do it, enough open the event that you want to hide and tap the “Default Visibility” menu to choose if you want it to be private or public.




Add a to-do list to your events

Since its return as a standalone app, the app Google Tasks, Tasks, integrates seamlessly with the calendar app. This way it is possible add activities to our calendar, and for this simply tap the Activity icon that appears in the application bar on the right side of the web version of Google Calendar. These activities will only be visible to you and you will be able to add as many details as you deem appropriate.


Leave space between your meetings

Now that work from home is on the rise, it is common hold different meetings during the same working day. Sometimes even in a row. Google recommends leave a few minutes between meetings to stretch your legs or relax.


For this reason they explain a very simple trick which consists of configuring scheduled events so that finish five minutes earlier. To do this, you just have to go to the page of settings of program , scroll to “Event Settings” in the “General” section and enable the option "Quick Meetings".

This feature causes meetings of half an hour or less to end 5 minutes earlier and 10 minutes before those that cross this barrier.

add a comment of 7 Calendar tricks for calendars recommended by Google itself
Comment sent successfully! We will review it in the next few hours.